Policy and Procedure
Administration and Financial Management
1. Administration and Financial Policy
This covers items such as working with the licensing department, bank accounts, documentation, receipts and annual audits.
2. Registration System
This area involves the registrar’s work, registration and admissions procedures etc
3. Human Resources (HR)
Human Resources is a function that covers items such as staff qualifications and checks, job descriptions, staff training, staffing in classes, contracts, salary and bonus systems.
1. Awareness of Services:
Raise awareness of the services we offer through the development of items such as publications, websites, open evenings.
2. Community Partnerships
In order to ensure our on-going quality, it is important to build community partnerships with others such as academic entities, government authorities, professional associations, communication with parents and collaborative partners.
3. Community and National Values
It is very important that our school reflect, not only the wide range of cultures and traditions prevailing in Pakistan. This can be undertaken by holding, attending and celebrating national events including religious events. All staff members should reflect the values and habits of the country we live in.
Management and Technical Development
1. Educational and Developmental Programmes
This area is basically about what we do with children and how we do it including the curriculum, displays, resources – it also stresses the importance of instilling national identity in the children. At KBS, we follow UK’s Early Years Foundation Stage curriculum.
2. Programme Review
The programme is reviewed and evaluated – internally and externally.
3. Development Based on Review
Our provision is developed further based on the results of the reviews that have been undertaken.
Parents should be encouraged to be active in the KBS, for example, in helping to organise events and contribute to committees etc.
Parents should be given comprehensive information through an introductory handbook, on-going updates on activities and advice on what to do to support this learning at home as well as regular reports and discussions on their child’s development.
3. Empathy and Responsiveness
A range of relevant information should be available for parents. In addition, where required they should be offered advice and assistance, for example, on settling a child into his/her classroom or on dealing with a child with behavioural issues. They should have the opportunity to meet regularly with the teacher and feel free to offer suggestions for improvements or make a complaint if need be.
Security, Health and Safety
1. General Hygiene
General Hygiene covers items such as having suitable equipped clinic as well as having a qualified nurse on the premises, first aid requirements, the sterilisation of toys and equipment and that there is compliance with healthy nutrition practices in the KBS.
2. Safety Rules
There are rules for handing children over to their parents/guardians.
3. Buildings and Facilities
This standard covers items such as the school building and location as well as security. In addition, it itemises the need for effective safety and hygiene procedures.
Security and Safety – (Child Health, Safety and Protection)
• Health Policy
• Mildly Ill Children
• Infection Control
• Accidents and Emergencies
• Health Care Providers
• Forms and Declarations
• First Aid
• Cleaning and Sterilisation – Rotas
• General Information – Promoting a Positive Attitude
• Drink, Snacks, Packed Lunches
• General Guidelines for Staff/Parents
• Tips for Packed Snacks/Lunches
• Fussy Eating
• Encouraging Good Eating Habits
General Safety – Safety Rules for Handing Children to their Parents/Guardians
• Collection/Non-Collection of Children
• Field Trips
• Lost Child
Security, Health and Safety
• This area helps to ensure the well-being of all of the children. Whilst the nurse is responsible for most of the medical procedures in this area, all staff also have their part to play.
• The nurse should be alerted if a child seems unwell so that she can deal with this in a way to reduce and
• minimise the risk of infection to other children.
• The nurse/VP will inform the parents of any health notifications and will advise the teachers and other staff accordingly. Confidentiality must be maintained at all times.
• Equally, if any accident or incident should occur to a child whilst in school premises, the teacher must inform the nurse/VP to ensure that the child is dealt with appropriately and appropriate records kept.
• Only the nurse can accept and administer/apply any form of medication on the nursery premises. Exceptions to this may occur as long as appropriate staff training has been provided, for example, the use of an ‘Epipen’.
• A Medical Alert Form will be completed for any child who has a medical condition. This will be displayed in the clinic and staff room to ensure swift action can be taken if the child’s health is compromised.
• Each class teacher is responsible for developing a Resources Cleaning Rota appropriate to the needs and ages of the children in her class.
• While assistants may undertake some day to day cleaning practices such as cleaning tables, resources, the appointed cleaner for general cleaning of the environment will follow a pre-agreed cleaning rota.
Allergies and Intolerances
• Where a child has an identified allergy or intolerance the VP/Nurse will undertake the required procedure and will then advise staff of the requirements for individual children; this may involve an individual risk assessment. The aim of the procedure is to highlight those children who are most at risk of illness, injury or even death due to an allergic reaction.
• Staff will be made aware of any specific requirements especially those of a serious nature and they must be vigilant in the application of these.
• It is the teacher’s responsibility to ensure that each child receives the correct meal and has no access to the ‘forbidden’ foods. Where there is any doubt the teacher should always err on the side of caution and encourage her room staff to do the same.
• Only those suitably trained can administer such medication such as an ‘Epipen’.
• For children with severe or life threatening allergies their information will be shared with all staff and their details displayed to ensure quick action should they display any signs and symptoms of an allergic reaction.
• KBS adopts a no chocolate, crisps and junk food policy.
• Staff must ensure they are aware of each child’s dietary and cultural requirements and these are positively promoted in the classroom.
• Staff are expected to provide appropriate role models to encourage the children to develop positive knowledge, attitudes and behaviour towards food.
• Staff should sit with the children during any meal times to ensure these are sociable and pleasant experiences. This also gives staff an opportunity to discuss the various foods on offer with the children.
• Positive attitudes to food will also be promoted within the curriculum itself through topics such as ‘All About Me’, ‘Food and Festivals’ or when reading story books such as ‘The Very Hungry Caterpillar’.
• Staff must be vigilant in ensuring that the children drink fluids regularly and have free access to water.
• Birthdays may be celebrated in KBS but any food provided must abide by our healthy eating policy. Any small cakes etc that are provided will be given directly to the parent at the end of the session so that they can chose whether or not they wish their child to have access to this or not.
General Safety – Safety Rules for Handing Children to their Parents/Guardians
• To keep children safe, they will only be allowed to leave the building with a parent or other authorised person. Parents complete an authorisation form to this effect. teacher will be made aware of who is authorised to collect the child. It is the teacher’s responsibility to ensure that the child only leaves the classroom with an authorised person. Where there is any doubt the teacher must consult with the VP on the appropriate action to take.
• The teacher is also responsible for maintaining a manual register. Children must be marked ‘in’ when they arrive. When they leave the premises their name must be highlighted to indicate they have left. This ensures that the exact attendance is recorded for use during our fire and/or lock down procedure.
• If a child is absent they should be marked as such on the register.
• Where a child has not been collected at the end of the session please inform the VP who will take the necessary action to address the situation.
• In an emergency situation such as a serious illness or car accident, the children can be accepted into the nursery from 8:00 am when the staff arrive for the day.
• The security guard is responsible for monitoring access and egress from the school. All visitors must sign the Visitor Book in the reception area and be greeted by the VP or her representative. Visitors should be accompanied at all times. If you see an adult on the premises that you do not know and is unaccompanied please check who they are. If you have any concerns contact the VP immediately.
• Security cameras are installed in the classroom to monitor who accesses the school.
• In the main any maintenance tasks required will be undertaken once the children have left for the day. However, if required, they may be followed up during school hours if the VP has deemed it safe to do so.
• We have specific procedures for the eventuality of a ‘Lost Child’. Where a child is thought to be ‘missing’ please alert the VP immediately.
Important: Photography/IT and Mobile Phones
• Permission will be gained from parents for their child to be photographed by the staff members or School appointed photographers during the academic year, including but not limited to class photos, individual photos and activity photos such as sports day, concerts, assemblies, field trips, etc. These may be used in monthly newsletters, school brochures, school yearbook and school displays. These photos may also be used for marketing purposes. No member of staff is permitted to take photographs of the children using their mobile or private camera. School photographs should be taken with the school camera only.
• In addition, parents will be asked for authorisation that video materials and photographs taken of the children in the nursery during events, such as a concert or sports day, can be shared with other nursery parents.
• All staff must be vigilant about the protection of children particularly with regards the use of the internet. Staff must not use any photographs in a personal way, for example on the internet or social networking sites such as Facebook.
• Where staff are in doubt or have any concerns about photographs or video materials of children please consult/alert the VP.
• Mobile phones must not be used in the classroom unless it is the identified device for use during the ‘Lock Down’ Procedure. Where urgent access to you may be needed please discuss this with the VP